Special Event Permit

Planning a Special Event on City Property

If you are planning a special event that will take place on a public street, sidewalk, park or other public place in Bothell, you may need to apply for a special event permit.  Please read below to identify the requirements for your event:

Special Event Permit is required to use any type of a city owned property when one or more of the following conditions exists (BMC 5.06):

  1. The proposed event is reasonably likely to involve more than 75 people;
  2. The proposed event is reasonably likely to require City personnel for road closures, traffic control, crowd control, or other safety and logistical support;
  3. Public rights of way are impeded by the event’s activities.
  4. The proposed event requires approval from two (2) or more City departments;
  5. Special circumstances which require (1) the coordination of multiple uses of public property; (2) assuring the preservation of public property and public places; (3) prevention of dangerous, unlawful or impermissible uses; and/or (4) protection of the safety of persons and property around the event; as determined by the City Manager or designee.

A Neighborhood Block Party Application is for neighborhood events that temporarily close a street but do not meet the conditions of a special event. For questions about the neighborhood block party application, please contact the Bothell Police Department at 425-486-1254 at extension 5529.

For questions about the special event permit, please contact the Parks Department at 425-806-6760.

Special Event Permit Application

For events taking place in 2021, please complete the Special Event Permit application and submit it, along with all supporting materials, to Shelby Krogh, Volunteer & Special Event Coordinator. 

Applications are due at least 60 days prior to the event date. 

COVID-19 Impacts on Special Events

On June 30, 2021 Washington State re-opened under the "Washington Ready Plan."

The Special Event Review Team is currently accepting all applications for events that require a Special Event Permit.

*Proof of Vaccination/Negative Test Result Requirements (Updated 09/16/2021): On September 16, King County announced that it will require proof of vaccination or a negative test for many outdoor and indoor events with 500+ attendees. This health order will go into effect on October 25. Information about implementation of this health order can be found here

*Mask Requirements (Updated 09/14/2021): On September 9, Governor Jay Inslee announced that the state’s current requirement for indoor facial coverings in public spaces will be expanded to include outdoor events with 500 or more attendees, and will apply to vaccinated and unvaccinated people. Starting Monday, September 13, the following is in effect:  

"Organizers of outdoor events or gatherings attended by 500 or more people are prohibited from allowing any individual to be in attendance unless the individual is wearing a face covering if required by the Secretary of Health’s face covering order. The entity, private party, or organizer must post signage in a prominent location visible to customers at each entry informing customers of the face covering requirement." - Source: Proclamation by the Governor Amending Proclamations 20-05 and 20-25, et seq.

For events with an expected attendance of 500+ people: 

While these requirements are in place, events with an expected attendance of 500+ people will be required to submit a detailed, written COVID-19 Safety Plan at least two (2) weeks prior to the event addressing how these requirements will be implemented. 

For events with an expected attendance of less than 500 people: 

While these requirements are in place, general admission (non-ticketed) events with an expected attendance of less than 500 people will be required to submit a detailed, written COVID-19 Safety Plan at least two (2) weeks prior to the event addressing how these requirements will be implemented IF attendance reaches 500 people during the duration of the event. 

Fees

A cost estimate for your event will be provided, by way of an Event Invoice, after a complete application has been submitted and reviewed by the Special Event Review Team. Permits will not be issued until fees have been paid.

Application Fee

The nonrefundable Special Event Permit application fee is set forth in the 2021 Fee Schedule (Resolution No 1407):

Small Event (100-199 participants):  $300

Large Event (200+ participants):  $675

Facility Rental Fees (if applicable)

Facility rental fees, in addition to Special Event Permit fees, will apply for events using City of Bothell parks, opens spaces, and plazas. Facility rental fees can be found in the 2021 Park User Fee Schedule as well as the 2021 Fee Schedule.

Carnival/Fair Fire Permit Fee (if applicable)

A Fire Permit may be required, in addition to the Special Event Permit, if your event utilizes tents, canopies, air-inflated structures, or generators. Tents, canopies, air-inflated structures, and generators must be set-up, distanced, and powered in a way that ensures the safety of all participants. More information can be found in this informational handout, which was created by the City's Community Risk Reduction/Fire Prevention team. The Special Event Review Team has representatives from the City's Community Risk Reduction/Fire Prevention team who will determine if a Fire Permit is required for your event. Please be sure to provide a detailed and labeled site map with your Special Event Permit application if you anticipate using tents, canopies, air-inflated structures, or generators at your event. Please note that Fire Permits require a separate application, and will need to be obtained in addition to the Special Event Permit.  

Other fees may apply. Event organizers are responsible for all associated costs with their event, including but not limited to rental equipment and traffic control device fees, waste receptacle and removal fees, EMT/security service fees, and business license fees.