Special Event Permit

Planning a Special Event on City Property

If you are planning a special event that will take place on a public street, sidewalk, park or other public place in Bothell, you may need to apply for a special event permit.  Please read below to identify the requirements for your event:

Special Event Permit is required to use any type of a city owned property when one or more of the following conditions exists (BMC 5.06):

  1. The proposed event is reasonably likely to involve more than 75 people;
  2. The proposed event is reasonably likely to require City personnel for road closures, traffic control, crowd control, or other safety and logistical support;
  3. Public rights of way are impeded by the event’s activities.
  4. The proposed event requires approval from two (2) or more City departments;
  5. Special circumstances which require (1) the coordination of multiple uses of public property; (2) assuring the preservation of public property and public places; (3) prevention of dangerous, unlawful or impermissible uses; and/or (4) protection of the safety of persons and property around the event; as determined by the City Manager or designee.

A Neighborhood Block Party Application is for neighborhood events that temporarily close a street but do not meet the conditions of a special event. For questions about the neighborhood block party application, please contact the Bothell Police Department at 425-486-1254 at extension 5529.

For questions about the special event permit, please contact the Parks Department at 425-806-6760.

Special Event Permit Application

For events taking place in 2022, please complete the Special Event Permit application and submit it, along with all supporting materials, to Shelby Krogh, Volunteer & Special Event Coordinator. 

Applications are due at least 60 days prior to the event date. 

COVID-19 Impacts on Special Events

On June 30, 2021 Washington State re-opened under the "Washington Ready Plan."

The Special Event Review Team is currently accepting all applications for events that require a Special Event Permit.

*Proof of Vaccination/Negative Test Result Requirements (Updated 11/1/2021): As of Oct. 25, 2021, King County requires proof of vaccination or a negative test for many outdoor and indoor events with 500+ attendees.

*Mask Requirements (Updated 09/14/2021): As of September 13, 2021, Washington state requires that everyone ages 5 and older, regardless of vaccination status, wear masks at outdoor events with 500 or more people. Masks are also recommended for everyone in crowded outdoor settings.

For events with an expected attendance of 500+ people: 

While these requirements are in place, events with an expected attendance of 500+ people will be required to submit a detailed, written COVID-19 Safety Plan at least two (2) weeks prior to the event addressing how these requirements will be implemented. 

For events with an expected attendance of less than 500 people: 

While these requirements are in place, general admission (non-ticketed) events with an expected attendance of less than 500 people will be required to submit a detailed, written COVID-19 Safety Plan at least two (2) weeks prior to the event addressing how these requirements will be implemented IF attendance reaches 500 people during the duration of the event. 

Fees

A cost estimate for your event will be provided, by way of an Event Invoice, after a complete application has been submitted and reviewed by the Special Event Review Team. Permits will not be issued until fees have been paid.

Application Fee

The nonrefundable Special Event Permit application fee is set forth in the 2022 Fee Schedule (Resolution No 1420):

  • Small Event (100-200 participants):  $300*
  • Large Event (200+ participants):  $675*
  • Additional Review: $200 (Applicable when event permit has already been issued, but review must be reopened due to communicated changes to event.)

*Special Event Permit fees can also be negotiated with Director or designee if event can address a community need. 

Facility Rental Fees (if applicable)

Facility rental fees, in addition to Special Event Permit fees, will apply for events using City of Bothell parks, opens spaces, and plazas. Facility rental fees can be found in the 2022 Park User Fee Schedule as well as the 2022 Fee Schedule.

Carnival/Fair Fire Permit Fee (if applicable)

A Fire Permit may be required, in addition to the Special Event Permit, if your event utilizes tents, canopies, air-inflated structures, or generators. Tents, canopies, air-inflated structures, and generators must be set-up, distanced, and powered in a way that ensures the safety of all participants. More information can be found in this informational handout, which was created by the City's Community Risk Reduction/Fire Prevention team. The Special Event Review Team has representatives from the City's Community Risk Reduction/Fire Prevention team who will determine if a Fire Permit is required for your event. Please be sure to provide a detailed and labeled site map with your Special Event Permit application if you anticipate using tents, canopies, air-inflated structures, or generators at your event. Please note that Fire Permits require a separate application, and will need to be obtained in addition to the Special Event Permit.  

Other fees may apply. Event organizers are responsible for all associated costs with their event, including but not limited to rental equipment and traffic control device fees, waste receptacle and removal fees, EMT/security service fees, and business license fees.